Disclaimer: These unofficial minutes are not official until approved by the Commission. Please contact the Saline County Commission Office or the County Clerk’s Office regarding any questions or accuracy of the minutes prior to the Commission approval.
SALINE COUNTY BOARD OF COMMISSIONERS’ MINUTES
Tuesday, May 3, 2011
The Saline County Board of Commissioners met in regular session with all members present for the following agenda:
Call Meeting to Order: Commission Chairman John Reynolds called the meeting to order at 8:30 a.m.
Planning and Zoning Lakeside Update: Vicki Koepsel, Planning and Zoning Director, reported on the Lakeside Recreation progress.
County Counselor’s Update: Mike Montoya, County Counselor, reported on boundary survey.
Sheriff’s Office Discussion: Marilyn Leamer, Human Resources Director, and Mike Montoya, County Counselor, discussed the Sheriff’s ability to hire and fire employees, as long as he is within budget.
Oakdale Park Boundary Survey: Dave Nowak, Road and Bridge Director, and Mike Montoya, County Counselor, reported on the boundary survey for Oakdale Park. This survey is a joint cost between Saline County and the City of Salina.
Blue Ribbon Commission Letter: Motion by Commissioner John Reynolds and second by Commissioner Jerry Fowler to sign and send a letter to the Blue Ribbon Commission. Motion carried 2-0.
County Commission Minutes Approval for February 8, 15, 22, and March 1, 8, 15, and 22, 2011: Motion by Commissioner Jerry Fowler and second by Commissioner John Reynolds to approve minutes for February 8, 15, 22, and March 1, 8, 15, 22, 2011, as printed. Motion carried 2-0.
Equipment Declared No Value: Motion by Commissioner Jerry Fowler and second by Commissioner Randy Duncan to declare 2 printers, 1 scanner, miscellaneous cables and router; VHS cable box; and HP office fax of no value. Motion carried 3-0.
Underground Storage Tank Liability Plan: Motion by Commissioner Randy Duncan and second by Commissioner Jerry Fowler to have Chair sign an Underground Storage Tank Liability Plan, Policy KST 788310824. Motion carried 3-0.
Public Forum and Regular Meeting:
Item #1 Approval to Appoint a Member to the North Central Flint Hills Area Agency on Aging: Staff report by Rita Deister, County Administrator. The Commission on Aging Board recommends appointment of Carol Hearns. Motion by Commissioner Randy Duncan to appoint Carol Hearns to the North Central Flint Hills Area Agency on Aging Board for the unexpired term ending December 31, 2011, and authorize signatures on the corresponding letters that will accompany it. Second by Commissioner Jerry Fowler. Motion carried 3-0.
Item #2 R.F.A. #139-11 – KS Dept. of Corrections FY2012 Comprehensive Plan Grant Application: Staff report by Annie Grevas, Community Corrections Director. Three budgets have been prepared as follows: Budget based on FY2011 funding level @$853,900.00; Budget based on an 11% reduction from FY2011 @$759,971.00; and Budget based on actual need @$1,051,750.78. Motion by Commissioner Jerry Fowler to allow submission of the FY2012 KDOC Comprehensive Plan Grant application and authorize signatures on the application. Second by Commissioner Randy Duncan. Motion carried 3-0.
Item #3 R.F.A. #140-11 – KS Criminal Justice Coordinating Counsel, BYRNE/JAG Fiscal Year 2012 Grant Application: Staff report by Annie Grevas, Community Corrections Director. The grant application is in the amount of $68,933.00. The funding supports the High Risk Supervision Program for adult clients. Motion by Commissioner Randy Duncan to approve the application for the Kansas Criminal Justice Coordinating Counsel, BYRNE/JAG, FY2012 Grant, as submitted and authorize signatures. Second by Commissioner Jerry Fowler. Motion carried 3-0.
Item #4 FYI – RFD #6 Deployable Water Source for Fire Management: Staff report by Joe Koch, Emergency Management Director. RFD #6 based in the Smolan area has used volunteer labor and used equipment to build a 200 gal. H2O trailer. It can be used countywide to reduce out of control burns.
Item #5 Emergency Management Update: Joe Koch, Emergency Management Director, reported on weather events, training, and Fire District activities for the month.
Item #6 Road and Bridge/Engineering Division: Dave Nowak, Road and Bridge Director, reviewed work crew activities for the month. Neil Cable, County Engineer, reported on projects designed by Engineering Division (Halstead Road Project – bridge opened and Woodward Road Project completed).
Adjournment: Commission Chairman John Reynolds adjourned the meeting at 12:35 p.m.
Afternoon Session: Commission Chairman John Reynolds called the afternoon meeting to order at 1:30 p.m.
Agenda Preparation for the Week of May 10, 2011: The Commission prepared the agenda with Rita Deister, County Administrator, and PJ Hickman, Commission Office Coordinator.
R.F.A. #141-11 – Planning and Zoning Intern Position Request: Vicki Koepsel, Planning and Zoning Director, reported that this is a request for approval of a planning intern position.
Documents Signed: Certificate of Appreciation for Timothy Dickinson; Commission minutes; Underground storage tank liability plan; Payroll Register; A/P Register; and land acquisition.
Adjournment: Commission Chairman John Reynolds adjourned the meeting at 3:00 p.m.
15. Meetings Attended: May 3 Commissioners Jerry Fowler and Randy Duncan attended the Kansas County Commissioners Association reception in Wichita, Kansas. May 4 Commissioner John Reynolds gave the “Welcome address” for the Kansas County Clerks & Election Officials Association. May 4-5 Commissioner John Reynolds, Jerry Fowler, and Randy Duncan attended the KCCA Annual Conference in Wichita, Kansas. May 6 Commissioner John Reynolds attended the National Institute of Corrections meeting.
BOARD OF COUNTY COMMISSIONERS
SALINE COUNTY, KANSAS
___________________________________DATE_____________________
John A. Reynolds, Chairman
___________________________________DATE_____________________
Jerry L. Fowler, Vice-Chairman
___________________________________DATE_____________________ Randall E. Duncan, Secretary
ATTEST: ____________________________________DATE___________________
Donald R. Merriman, County Clerk
SALINE COUNTY BOARD OF COMMISSIONERS’ MINUTES
Tuesday, May 10, 2011
The Saline County Board of Commissioners met in regular session with Commissioner Jerry Fowler absent for the following agenda:
Call Meeting to Order: Commission Chairman John Reynolds called the meeting to order at 8:30 a.m.
Noxious Weed Annual Report 2011: Motion by Commissioner Randy Duncan and second by Commissioner John Reynolds to authorize signatures on the Annual Noxious Weed Management Plan. Motion carried 2-0.
Open County Positions: Staff report by Marilyn Leamer, Human Resources Director.
(a) Oiler Operator: Motion by Commissioner John Reynolds and second by Commissioner Randy Duncan to fill the Road and Bridge Oiler Operator position and any resulting domino effect. Motion carried 2-0.
(b) Truck Driver: Motion by Commissioner Randy Duncan and second by Commissioner John Reynolds to fill the truck driver position at Road and Bridge and any resulting domino effect. Motion carried 2-0.
(c) Truck Driver: Motion by Commissioner John Reynolds and second by Commissioner Randy Duncan to fill the Road and Bridge truck driver position and any resulting domino effect. Motion carried 2-0.
(d) Heavy Equipment Operator: Motion by Commissioner Randy Duncan to authorize Human Resources to hire the Heavy Equipment Operator and any resulting domino effect. Second by Commissioner John Reynolds. Motion carried 2-0.
(e) Register of Deed’s Clerk: Motion by Commissioner Randy Duncan to approve the Intermittent Deeds Clerk position. Second by Commissioner John Reynolds. Motion carried 2-0.
Executive Sessions: (1) Motion by Commissioner Randy Duncan and second by Commissioner John Reynolds to recess to Executive Session, under the Personnel Exception to the Kansas Open Meetings Act. Motion carried 2-0. Also, present were Rita Deister, County Administrator, and Marilyn Leamer, Human Resources Director. The Executive Session began at 8:40 a.m. and the Public Session resumed at 8:52 a.m. (2) Motion by Commissioner John Reynolds and second by Commissioner Randy Duncan to recess to Executive Session, under the personnel exception to the K.O.M.A. for an evaluation. Motion carried 2-0. The Executive Session began at 10:00 a.m. and the Public Session resumed at 10:40 a.m.
County Administrator’s Update: Rita Deister, County Administrator, reviewed a report by the auditor, Randy Hofmeier, concerning DOD payments for road upgrades; reported on a Jail Expansion meeting; progress on a new fire station for RFD 1; Urban Service Area on-going work; and a Salina Library program titled “Celebrate Salina”.
Public Forum and Regular Meeting:
Item #1 Proclamation – National Police Week: Proclamation read by Lt. Stan Fruits, Sheriff’s Department, declaring May 15, 2011, as Peace Officers’ Memorial Day and the week of May 15 to May 21, as National Police Week. Memorial Service will be at Jerry Ivey Memorial Park on May 16 at 8:00 a.m.
Item #2 R.F.A. #142-11 – Register of Deeds Request to Transfer Technology Funds: Staff report by Rebecca Seeman, Register of Deeds. Motion by Commissioner John Reynolds and second by Commissioner Randy Duncan to approve the transfer of $70,000 from the Register of Deeds Technology Fund to the Land Records Technology Fund. Motion carried 2-0.
Item #3 R.F.A. #143-11 – Transfer of School Records: Staff report by Rebecca Seeman, Register of Deeds. Rebecca reviewed the list of records that are in the Registrar’s possession in 4 locations. Motion by Commissioner Randy Duncan and second by Commissioner John Reynolds to approve the request to turn over rural school records to the Smoky Valley Genealogical Society and Library and authorize the Chairman’s signature on the transfer agreement. Motion carried 2-0.
Item #4 Register of Deeds FYI: Rebecca Seeman, Register of Deeds, reviewed revenues, passport applications, and the e-recording project.
Item #5 Planning and Zoning Monthly Update: Staff report by Vicki Koepsel, Planning and Zoning Director. Vicki reported on approved building permits; 18 Commercial/Industrial projects; Planning Commission and Board of Zoning Appeals Hearing/Meetings; other meetings attended; and text amendments.
Adjournment: Commission Chairman John Reynolds adjourned the meeting at 12:00 noon.
Afternoon Session: Commission Chairman John Reynolds called the afternoon meeting to order at 1:35 p.m.
Agenda Preparation for the Week of May 17, 2011: The Commission prepared the agenda with Rita Deister, County Administrator, and PJ Hickman, Commission Office Coordinator.
Residential Area Firearm Discharge: Dennis Burch, 1001 E. Frisbie Way, expressed a deep concern over firearms of various types being discharged into a residential area at the location of East Frisbie Way and Ohio Street. Mr. Burch suggested that a no shoot zone be established within a subdivision, or more heavily populated residential areas, and perhaps to add a 500’ perimeter zone around the subdivision. Also, present were Captain Roger Soldan, Sheriff’s Office, and Vicki Koepsel, Planning and Zoning Director. Ms. Koepsel suggested that this idea could be added to the nuisance codes and that a resolution be drafted so that there could be some enforcement carried out.
Emergency Management Mitigation Plan: Joe Koch, Emergency Management Director, reviewed the FEMA approved plan. He will draft an RFA to present to the Commission for their approval.
Documents Signed: Payroll Register; A/P Payment Register; and Cash Requirement Summary.
Adjournment: Commission Chairman John Reynolds adjourned the meeting at 4:00 p.m.
Meetings Attended: May 9 Central Kansas Mental Health Center Annual Dinner attended by Commissioners John Reynolds,
Jerry Fowler, and Randy Duncan. May 14 Webster Conference Center Dedication Service for Multi-Purpose Building attended by Commissioner Randy Duncan.
Wednesday, May 11, 2011
The Saline County Board of Commissioners met in regular session with all members present for the following agenda:
Call Meeting to Order: Commission Chairman John Reynolds called the meeting to order at 1:30 p.m.
2012 Budget: Rita Deister, County Administrator, reviewed the 2012 Budget appeals, Technology Improvement Program, Equipment Improvement Program, Capital Improvement Program, Appropriation Agencies (no increases), and revenue projections.